Virtual meetings are an everyday thing in the business world. They help companies save time, money, and resources, while keeping everyone on the same page. However, running effective virtual board meetings is no simple task. It’s harder to keep attendees engaged particularly when they’re unable to read body language or face expressions. It is also Comparing Physical Data Rooms and Virtual Data Rooms: Choosing the Right Solution easy to get distracted when you are on video conferencing, as you can’t help but look at your inbox or check the most recent news.
To run effective virtual meetings, it is important to ensure that all information shared during the meeting remains secure. Virtual board room features like encryption, two-factor authentication, and individual access to ensure that only authorized participants can join the virtual meeting and nobody is able to hack into the system and steal information.
Virtual boards are not just a safer way to store and manage board documents, but they also enable a more efficient management of the information. A digital boardroom allows meetings to be held in real-time on a single platform and all directors have access materials for meetings prior to the meeting. Digital boards have annotators that allow attendees to highlight crucial sections of the document and take notes during meetings. Engagement analytics can also provide insight into which areas of the document get the most attention, so that board members can be well prepared for meetings and have productive discussions.
Take a look at attending GrowCFO’s Virtual Boardroom Program for a better understanding of how to organize more productive virtual meetings. This virtual course helps aspiring finance leaders overcome difficult conversations in a boardroom. The cases are based on real-world scenarios that you’ll have to deal with when you first start your CFO job and is led by an experienced professional mentor.
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