As the disease spreads it becomes increasingly difficult for board members of nonprofit organizations to meet in person to discuss crucial issues and provide strategic guidance. This is why more and more organizations are opting to have virtual meetings during the crisis. While the move to digital meetings may seem like an inconvenience but it can also be an excellent opportunity for non-profits to make their meetings more productive and efficient.
In addition to reducing cost of overhead and lowering overhead costs, online meetings are more convenient for all attendees. Meetings online are more convenient for everyone attending. They don’t have to worry about traffic, tight meeting schedules or stress from travel which could cause them to lose focus during the meeting. This increases the probability of all board members attending virtual meetings and taking part in discussions.
Additionally, a good software for managing meetings permits you to keep track of and archive your meetings. This means that even if you are not able to attend a meeting, you can access the minutes and documents later. This will let you review and assess your decisions and actions after the meeting is over.
Plan your virtual meetings in advance to ensure that they are efficient and effective as is possible. This includes making sure that the meeting will be held at the time that is convenient for everyone. Additionally, you should ensure that everyone is calling from an area that is quiet to reduce background noise. It is also important to call a roll call at the beginning of the meeting to ensure that there is a quorum present. In addition, you should make use of the meeting tool’s voting functions to ensure that the meeting is a success and avoid having to resort to verbal or virtual “show of hands” votes.
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