regardless of the size of the board or the company, it’s important for boards to protect confidential documents. This means that the documents is not accessible to anyone who is not authorized to do so. This prevents information leakage that could negatively impact the company or result in a loss of confidence.

A comprehensive policy is important in addressing these issues. The ideal policy would declare that directors are required to keep confidential any non-public information that they obtain or receive while serving on the board. The policy should also clearly define what constitutes confidential information and include a clear declaration that a breach of confidentiality is considered to be a violation against the director’s fiduciary duty to the company.

Most importantly, the policy should define the manner in which the board will react click here to find out more to any breach. The board should, generally be able to consider a variety options, from a formal censure of fellow directors, to, at a minimum, removal from board. This ensures that the rule will be considered seriously and enforced when needed.

In order to implement a robust board security system for documents it is essential that the secretary has a dedicated board distribution and management system. These systems can be set up in just a few minutes and provide the administrative and digital rights management (DRM) controls required to assist the secretary of the board in securely disseminating board documents. The system will give the option of setting up specific access rights for each individual, including viewing and printing restrictions, PDF expiry date visible watermarks and the ability to track who has had access to the document.